BLSG Constitution

Constitution for Brockwell Lido Steering Group

[Adopted at an Annual General Meeting held on 26 September 2015]

This constitution supersedes that adopted on 10 September 2005

A.     Name
The name of the Association is: Brockwell Lido Steering Group(BLSG).

B.        Description of BLSG and its Committee
1.    Through its Committee BLSG will be the main consultative organisation through which Lido users, Park users, local residents and the local community will work with Lambeth Council and Fusion or its successors in title and/or any other company, body or organisation appointed to manage/operate the Lido in the future to maintain and develop the Lido as a community facility in accordance with BLSG’s Objectives (as set out in C below).
2.    Throughout this document the term ‘Lido’ refers to the pool and the buildings immediately surrounding the swimming pool within the Park; references to ‘Park’ refer to   BrockwellPark.
3.    BLSG consists of Participating Organisations as specified by this constitution.  The Committee (the Brockwell Lido Steering Committee, or BLSC) will be composed of individuals nominated by Participating Organisations according to the procedures agreed by each Participating Organisation.

C.        Objectives
1.      To promote the maintenance and further development of the Lido as a community facility for open-air swimming, health, fitness, social and creative activities.

2.      To ensure that the Lido and Programme of Activities are accessible and attractive to everyone in the diverse local community.

3.      To ensure that the views of Lido users and the local community are effectively represented to the Council and to Fusion and are reflected in the planning and management of activities within the Lido.

4.      To ensure activities within the Lido are in keeping with its location in Brockwell Park and the needs and wishes of the local community.

5.      To encourage and support users and others in putting forward new ideas, suggesting activities and identifying fund raising opportunities.

6.      To work in partnership with the Council to monitor the quality of service at the Lido and to carry out all other responsibilities allocated to the BLSC by the Community Services Agreement (CSA) between the Council and Fusion.

D.        Powers
In furtherance of its Objectives the Committee may exercise the following powers:

1.      Power to co-operate with other organisations in furtherance of the Objectives.

2.      Power to support any charitable trusts, non-profit distributing organisations, associations or institutions formed for all or any of the Objectives.

3.      Power to appoint and constitute such sub-committees or advisory committees as the Committee may see fit.

4.      Power to do such other lawful things as are necessary for the achievement of the Objectives.

E.         Membership of BLSG
1.      Organisations may apply to the Committee to become a Participating Organisation of BLSG. Applications must be in writing from an office holder of the organisation to the Chair of the BLSC and provide details of the applicant organisation including its constitution, objectives, officers and membership details, and specifying which category in Section F1 below it is seeking to join.

2.      Applications should also include  written evidence that the applicant organisation has been established for at least twelve months, that it has at least  30 members, and that it supports the Objectives of the BLSG.

3.      The Chair of the BLSC will maintain a register of all BLSC Participating Organisations.  This register will be open to inspection by any interested persons on giving reasonable notice.

4.      A two-thirds majority of the Committee is required to accept or reject an application to become a Participating Organisation.

5.      BLSG organisations and representatives must conduct themselves with mutual respect for all Lido users, and other members of the BLSG.

F.      Membership and Accountability of the Committee
1.    The Committee will be made up of ten representatives of BLSG Participating Organisations that represent the following categories:

a.     Users of any of the facilities at the Lido      (5)

b.    Brockwell Park                                                       (2)

c.     Residents in the vicinity of the Lido              (1)

d.    Members of the broader community            (2)

No member of the Committee can represent more than one Participating Organisation.

2.      Nominations for membership of the Committee shall be notified in writing to the Chair or Secretary no later than 7 days before the date of the Annual General Meeting (AGM).  When making its nomination each BLSG Participating Organisation shall name the person or persons who would represent it.

3.      The Committee may   recommend expanding the size of the BLSC up to a maximum of 12 representatives.  The Committee’s recommendation may be  overturned by a two-thirds majority of those attending an AGM or Extraordinary General Meeting (EGM) and entitled to vote.

4.      The members of the Committee shall be nominated according to the procedures of the registered Participating Organisation.  It is the responsibility of Participating Organisations to make these procedures available for inspection by any interested persons on giving reasonable notice.

5.      An appropriate officer of the Council will attend meetings of the Committee and an elected member of the Council may also attend, both in a non-voting capacity.

6.      The Committee may co-opt additional non-voting members who have specific areas of expertise of experience needed to achieve the Objectives of the BLSG.

7.      Elected members of the Committee will hold office from one AGM to the next but may be re-elected.

8.    Following each annual cycle of renewal of nominees from Participating Organisations the Committee shall;

a. elect a Chair and Secretary from among its members. It may elect other office holders as it sees fit.

b. nominate a representative to the Board of Management of Fusion or their successor.

9.    The BLSC is accountable to the members of Participating Organisations and must report annually to them on its work through a written and oral report provided through the AGM and publicly. Participating Organisations are entitled to invite BLSC office holders to attend meetings etc to provide information on and explanations of the BLSC’s activities on giving reasonable notice.

G.     Changes to Elected Members of the Committee

1.      A BLSG Participating Organisation whose representative is elected to the Committee will be asked to replace that nominee if he/she:

a.     is absent from 3 consecutive meetings without organising a substitute representative;

b.    notifies the Committee of a wish to resign;

c.     ceases to belong to the registered organisation he/she has been nominated by;

d.    is in breach of obligations of confidentiality; and/or

e.     is in breach of the Conflicts of Interest under Section  H below.

2.      A Participating Organisation may for good reason be expelled from the Committee by a Special Resolution at an AGM or EGM by a two-thirds majority of those entitled to vote.

3.      The BLSC may by two-thirds majority and for good reason terminate or suspend for a period the membership of any individual, provided that the individual concerned shall have the right to be heard by the Committee, accompanied by a friend, having received reasons for the proposed action in writing at least 14 days before a final decision is made.

H.        Conflicts of Interest

1.      No elected member of the Committee may have or acquire any interest in any property belonging to the Lido or receive remuneration or have an interest (other than as a member of the Committee) in any contract entered into by the Committee.

2.      Any member of the Committee who is a solicitor, accountant or other person engaged in a profession may charge and be paid all the usual professional charges for business done by him or her or his or her firm when instructed by the other members of the Committee to act in a professional capacity on behalf of the Committee; provided that at no time shall a majority of the members of the Committee benefit under this provision and that any such member shall withdraw from any meeting at which his or her own instruction or remuneration, or that of his or her firm, is under discussion.

I.       Meetings and proceedings of the Committee
1.    The Committee is responsible for:

a.     ensuring that it has adequate information about user satisfaction with the Lido service and provision to enable it to carry out the review and monitoring process described in the CSA between Fusion and the Council dated 18 November 2005.

b.    providing opportunities, at least once a year, for all members of Participating Organisations to feed back comments about the Lido, discuss issues of concern and to identify ways in which the Lido can better meet the needs of the community and users.

c.     representing the views of Lido users, Park users, local residents and the local community, after appropriate consultation through the members from Participating Organisations, to the Council and Fusion; and

d.    communicating regularly to Participating Organisations on the work of the Committee.

2.      The Committee shall meet at least 4 times a year and at least one of these meetings shall be open to the public.

3.      There shall be a quorum when at least 50% of the elected members of the Committee are present at the meeting.

4.      Every matter shall be determined by a majority of the votes of the elected members of the Committee present and voting but in the case of a tied vote the Chair shall have a second or casting vote.

5.      Minutes will be kept of the proceedings of the Committee and reports will be made to the Committee and recorded in the minutes from any sub-committees or advisory committees.

6.      The BLSC may  make and alter rules for the conduct of its business.

7.      The Committee may appoint one or more sub-committees for the purpose of making any inquiry or supervising or performing any function or duty which would be more conveniently undertaken or carried out by a sub-committee.

J.      Receipts and Expenditure
The BLSC shall not hold funds nor incur expenditure in its own right.

K.     Annual General Meeting
1.      BLSG shall, in each calendar year, hold an AGM, at or around 12 months, but not more than 15 months, after holding the previous AGM.

2.      All Participating Organisations may select according to their own rules up to 4 members for each representative they have on the BLSC who shall be entitled to vote in the AGM. Others from Participating Organisations may attend and participate in the meeting but shall not have a vote.

3.      The AGM shall be called by an office holder of the Committee who shall give at least 21 days’ notice of the AGM to Participating Organisations either directly or via the Committee Members.  The AGM will normally be held in conjunction with the AGM of BLU. Nominations for representatives and notice of constitutional amendments or resolutions to be considered must be notified in writing to the Chair or Secretary at least 7 days before the meeting.

4.      The Chair shall present a report for the preceding year to the AGM.

5.      In the case of a tied vote the Chair shall have a second or casting  vote. Decisions concerning membership of the Committee and changes to the Constitution are binding on the Committee. Other decisions taken are for guidance and advice to the Committee.

6.      Any notice to be sent shall be deemed to have been given if left at or sent by pre-paid post, by E-mail or by text message to the address or mobile device last notified to the Committee.

L.      Other General Meetings
1.      If, in the view of at least 3 Participating Organisations, the office holders and nominated representatives to the Committee are not adequately fulfilling their obligations under this Constitution or have exceeded their powers under it, they may submit a request for an EGM, specifying the business to be discussed, to the Committee and to the Council.

2.      The Committee must then organise an EGM giving at least 21 days’ notice to which all Participating Organisations are entitled to send up to 4 members for each representative they have on the BLSC who shall be entitled to vote in the meeting. Others from Participating Organisations may attend and participate in the meeting but shall not have a vote.  The Chair of the meeting shall have a casting vote if required.

3.  For constitutional changes including changes to the composition of the Committee’s membership a two-thirds majority shall be required, and for other matters except as specified in this Constitution a simple majority shall be sufficient.

4.  The Committee may itself call an EGM for any reason following the rules outlined elsewhere in this section if in the view of a majority one is required.

M.    Alteration of the Constitution
No alteration of this Constitution shall be made except by a resolution carried by a majority of at least two-thirds of the persons who are present and entitled to vote at an AGM or EGM of BLSG.

N.     Dissolution
1.      If the Committee decides that it is necessary or advisable to dissolve itself, it shall, by giving not less than 21 days’ notice and stating the terms of the resolution to be proposed, call a meeting of all Participating Organisations.

2.      Prior to this action the Committee will consult the Council and Fusion as parties to the CSA so that they can, in the event of dissolution being agreed, make necessary alternative arrangements for the carrying on the responsibilities hitherto given to the BLSC in respect of the CSA.

3.      All Participating Organisations are entitled to send up to 4 representatives selected according to their own rules for each representative they have on the BLSC.

4.      Each representative shall have one vote and the Chair of the meeting shall have a casting vote if required.

5.      If the proposal is confirmed by a two-thirds majority of those present and voting at the meeting the BLSC is dissolved.

6.      On dissolution BLSC’s records shall be deposited with the Lambeth Archives.

 

(i)          Definitions & Interpretations

AGM                                                means an Annual General Meeting held every year in order to elect Committee members and to inform other members of previous and future activities

BLU                                                 means the Brockwell Lido Users Group

Board of Management          means the Board of Directors of Fusion Lifestyle

Chair                                               means the chair of the Committee as appointed from time to time

Committee                                  means the Brockwell Lido Steering Committee or BLSC

Council                                          means the Mayor and Burgesses of the London Borough of Lambeth

CSA                                                  means Community Service Agreement (CSA) between Fusion and the Council dated 18 November 2005

EGM                                                 means an Extraordinary General Meeting held in addition to the AGM which has been called by the Chair or Secretary in response to some urgent requirement

Fusion                                            means Fusion Lifestyle , the current operator of the Lido

Participating Organisations   means community groups or other such organisations which have applied to the Committee to play an active role in the BLSG and been accepted